Direct answer
Edit a record when details are wrong, archive it when the record should remain recoverable, and delete it only when it is an incorrect or disposable test transaction.
At a glance
- Edit a real record when its details are wrong.
- Archive a valid old record when it should leave active views.
- Delete only duplicates, test entries, or records that should never have existed.
Step-by-step method
- Open the correct transaction view. Use Transactions, Income, or Expenses and locate the record by title, date, amount, category, or member context.
- Choose edit for correctable details. Use the visible pencil action when the amount, title, date, category, method, note, or attachment needs correction. Save and confirm reports update.
- Choose archive for valid history. Archive when the record is genuine but no longer belongs in the active workflow. Confirm how the selected report handles archived records.
- Choose delete for invalid data. Use the visible trash action for a duplicate, accidental test transaction, or entry that should not exist. Read the confirmation because deletion cannot be undone.
- Verify the result. Reload the relevant list and report, check totals, and confirm no related receipt or explanation is still needed.
Practical example
A test expense can be deleted from the visible trash action, while a valid transaction from an old project is better archived for later reference.

